Here you’ll find two essential forms that will help us organize and personalize your wedding. Please take a few minutes to answer the following questions.
Virtual Invitation
Customize your digital invitation to share with your loved ones. Make sure to include all key details so your guests stay informed about every aspect of your celebration.
Slideshow
Follow our instructions to submit your photographs.
Media Coordination
Help us capture every special moment of your wedding by answering a few key questions. This information allows us to plan and document every detail in a way that lets you relive those memories forever.
Your involvement in this planning process is crucial to ensure your big day is truly unforgettable—for both you and your guests.
* SlideShow *
Please remember to send us 50 photos in chronological order.
Deadline: At least 1 month before your event.
Gmail for file delivery:
ibanezmediateam@gmail.com
These suggested times are designed to maximize coverage and ensure that all important moments are documented.
However, if you have a wedding planner who has already established a timeline, we will gladly adapt to your plan.
12:30 PM – 1:00 PM: IbanezWeddings arrives at the bride’s makeup location (Payment/Final settlement)
1:00 PM – 1:30 PM: Groom’s getting ready photos (if at the same location)
1:30 PM – 2:45 PM: Bride’s getting ready photos
2:45 PM – 3:00 PM: Final details and departure to ceremony
4:00 PM – 5:00 PM: Wedding ceremony
7:00 PM – 7:30 PM: Pre-reception detail shots
7:30 PM: Couple’s grand entrance
7:35 PM – 7:50 PM: Guest Photo Rush
8:30 PM – 9:20 PM: Dinner (with slideshow projection, if applicable)
9:20 PM: Cake cutting
9:40 PM – 9:45 PM: Toast
9:45 PM – 9:50 PM: Camera gear repositioning
9:50 PM – 9:55 PM: Parent dances
9:55 PM – 10:00 PM: First dance as a married couple
10:00 PM – 10:20 PM: Opening of the dance floor
10:20 PM – 10:40 PM: Couple’s traditions (bouquet/garter toss or other activities)
10:40 PM – 11:00 PM: Open dance floor (Party Shots)
11:00 PM – End of IbanezWeddings Coverage
To make sure we document every meaningful moment of your wedding, we need a few key details.
Your answers will help us plan and organize the filming process so that everything is captured just the way you envision it.
With this information, we’ll be able to offer personalized recommendations and ensure every detail is beautifully preserved on your special day.
According to our contract, the event date is the final deadline for payment.
The most convenient time to handle this is during the couple’s getting ready.
We want you to enjoy the rest of your day without any financial concerns.
Our Video & Photo team will arrive during the final touches of hair and makeup.
This takes approximately 1 hour.
If your bridal party will be with you, talk to them about our service so they’re prepared.
You can bring drinks and music to make photos feel more natural.
If the groom is at the same location, we can apply the same dynamics with him and his party.
If staying in the same hotel as the bride, we can coordinate both sides equally.
After covering the getting ready, we’ll head to the ceremony venue to set up our cameras.
To ensure the best audio quality in your video, we recommend assigning someone to request permission from the ceremony staff in advance so we can connect to their audio system.
If not, we’ll use our in-camera audio.
IMPORTANT: Before we arrive at the reception, please inform us of our designated work area.
We need one table and three chairs. This helps us avoid interfering with guest seating or catering protocols.
Make sure your reception has proper lighting—especially for the dance and toast moments.
If not, we’ll bring our own lighting, but we’ll need access to electrical power.
Please let us know if meals will be provided during our coverage.
Your comfort matters to us.
If meals can’t be offered, kindly notify us in advance so we can make the necessary arrangements and maintain our energy to capture your day’s best moments.
Our team will be with you from the beginning of the reception and will continue capturing key moments for the next 4 hours.
This includes the entrance, dinner, toast, dances, rituals, and party.
After this time and/or once the key formalities have concluded, our service will end—allowing you to enjoy the rest of your celebration uninterrupted.
and to achieve the best results in our services, it’s essential that we work as a team. Each wedding is unique, and to truly capture the essence of both of you, it’s helpful to gather inspiration or ideas that reflect your personality and vision.
Our style focuses on documenting real, natural, and meaningful moments.
Below are some of the key points to consider before the wedding:
You may choose to print either a photo from your pre-wedding session or a wedding day image on canvas.
If you select a pre-wedding photo, we can bring an easel to display it at your event. (Decorations and flowers not included).
Please notify us of the selected file number as soon as you receive your edited digital photos.
To ensure clean audio in your wedding film, we kindly request permission to connect to the DJ’s microphone console.
We require an RCA output (red and white cables) for this setup.
Also, if our coverage includes speeches or the first dance, we ask for assistance in providing neutral lighting during these moments.
If the reception venue lacks proper lighting, our team will install additional lights to ensure the toast and dance portions are captured with clarity and quality.